Using stencils and symbols
Vecta contains thousands of symbols that you can use and reuse to make amazing diagrams, without much work. In addition, you can create stencils of your own or create them for the entire team, so your team mates can reuse symbols for maximum productivity.
Opening and using a stencil
To open and use a stencil:
- Click on the stencil menu, and select a stencil
Once a stencil is opened, simply drag and drop symbols onto drawing.
Creating a new stencil
To create a new stencil:
- Click on the stencil menu, then click on New stencil
Collapse all stencils
To collapse all stencils:
- Click on the stencil menu, then click on Collapse all stencils.
To change icon size on stencils:
- Click on the stencil menu, then on Icon size.
Choose from small, medium and large option, with large being the default.
Understanding stencil permissions
Stencil permissions always follow drawing permissions. For example, if a stencil is created on a personal drawing at Home, then the stencil will be a personal stencil.
If a stencil is created on a Team drawing, then the stencil will be a team stencil, to be shared by the entire team.
Personal stencils can only be opened and edited by you, while team stencils can be opened and edited by the entire team.
Using personal stencils on teams
When you drop a symbol from a personal stencil to a team drawing, the symbol is automatically saved on the drawing.
Your team mates will still be able to see (and edit) your symbol on the team drawing, even though they do not have access to your personal stencil.
Personal stencils can only be modified by you, while team stencils can be modified by the entire team.
Using team stencils on personal drawing
Usage of team stencils are only allowed on team drawings and not on personal drawings.
Editing stencil properties
To edit stencil:
- Click on the Edit Stencil menu, then select Edit stencil
Rename the stencil, add a description or edit the stencil category using the Edit stencil dialog.
If a stencil has a category, it will be listed under their respective category on the Stencil menu. Different stencils can have the same category, or a stencil can be in more than one category.
Closing a stencil
To close a stencil:
- Click on the Edit stencil menu, then select Close
Closing a stencil merely removes the stencil from your view on this drawing, where you can select to open it again at any time.
Deleting a stencil
To delete a stencil:
- Click on the Edit stencil menu, then select Delete
Deleting a stencil permanently removes the stencil from your dashboard, and is an irreversible action. Therefore, you will be prompted to confirm the stencil deletion.
If you delete a Team stencil, the stencil will also be permanently removed from the team.
To arrange a stencil:
- Click on the Edit stencil menu, then select Move stencil up or Move stencil down
You can easily arrange and rearrange your stencils. Search for the stencil you’d like to move and click open the Edit stencil menu. Select either Move stencil up or Move stencil down to better suit your preferences.
To move a stencil:
- Go to dashboard, scroll to the bottom, and click on Stencils
- Then select a stencil and click on the Move button, and select a destination
Moving a personal stencil to a team
If you move a personal stencil to a team, the team owners becomes the new owner of the stencil.
Moving a team stencil out as a personal stencil
Only team owners can move team stencils out from a team, to their personal stencil.
If you are the owner of a team stencil, you can select to share the stencil to another team.
To share a stencil:
- Click on the Edit stencil menu, then on Share stencil
To use a symbol:
- Open a stencil and simply drag and drop to your drawing
Creating a new symbol
To create a new symbol:
- Drag and drop one or more shapes onto a stencil
Editing a symbol
To edit a symbol:
- Right click on a symbol and select Edit symbol
You can change the name of the symbol, enter description or tags, separated by commas. Tags are keywords assigned to symbols to enable easier searching.
Copying a symbol
To copy a symbol:
- Right click on a symbol and select Copy symbol
Pasting a symbol
To paste a symbol:
- Right click on a symbol, hover over Paste and select Symbol
Note that you can paste the symbol in another stencil.
Pasting a symbol's name, description and tags
To paste a symbol's name, description and tags:
- Right click on a symbol, hover over Paste and select Name, description and tags
Editing a symbol icon
To edit a symbol icon:
- Right click on a symbol and select Edit icon
Refreshing a symbol
Once icon editing is completed, refresh a symbol to view the latest changes.
To refresh a symbol:
- Right click on a symbol and select Refresh
Deleting a symbol
To delete a symbol:
- Right click on a symbol and select Delete
- Click on a symbol and press the Delete key
Note that deleting a symbol is a non reversible action.
Collapsing a stencil
To collapse a stencil:
- Right click on a symbol and select Collapse stencil.
Alternatively, you can also click on the stencil's title bar to collapse or expand a stencil.
Arranging symbols in a stencil
To rearrange symbols:
- Simply drag and drop to the required position
To find symbols:
- Click on Find symbols and type away
To save the search results as your own stencil, click on the Save icon.
Downloading a stencil
To download a stencil:
- Click on the Edit stencil menu, and select Download stencil
Importing a stencil
To import a stencil:
- Click on the Stencil menu, and select Import stencil
Note that only Vecta/Electra stencils can be imported.